My client is looking for an Executive Assistant to join their team. This will be a fully on-site role based in Dublin 2.
This is a great opportunity where you will be working with a well-known entrepreneur and joining a business that is listed on the London Stock Exchange.
***Applicants must have the right to work in Ireland and have excellent communication skills to be considered***
Responsibilities:
- High volume email management across three busy inboxes
- High volume calendar management and meeting scheduling across multiple time-zones
- Email dictation and typing (with use of recording devices available)
- Scheduling flights, accommodation and car hire
- Managing employee onboarding and offboarding processes and other HR related admin
- Manage a large database of contacts (via Outlook People) and regularly update vCards
- Internal and external client meetings facilitation
- General administration duties (room bookings, filing, photocopying, office stationary orders etc)
- AML documentation processing
- Handling of expenses, receipts, credit reconciliations etc.
- Meeting and greeting clients, and ensuring meeting rooms set-up in advance of meetings
Requirements:
- A minimum of 4 years of proven experience in a similar role
- Excellent writing and communication skills
- Strong attention to detail
- The ability to handle sensitive information with discretion and to maintain confidentiality
- Proficient in MS Word, Excel, PowerPoint and Outlook
- Proactive and keeps ahead of arrangements and requirements
- Displays good use of initiative and follow through
