A global leader in aircraft leasing is looking for an Executive Assistant on an 11-month contract to support the Leasing Team in their Dublin office. The Executive Assistant is primarily responsible for organising the time commitments of the Leasing Executives and ensuring the smooth running of meetings, travel and events.

Responsibilities

• Manage the Diary and Calendar of the Leasing team and ensure accurate and timely meetings management
• Manage Travel including flights, visas and accommodation at an international level
• Coordinate itineraries for visiting executives (including organisation of meetings and numerous other company personnel; catering arrangements; transportation arrangements; preparing detailed itineraries and distributing them)
• Organise meetings and ensure the Leasing Executive is prepared for them
• Handle work of a highly confidential and sensitive nature
• Manage and resolve queries on behalf of the Leasing team; Email management as required
• Produce a variety of documents, mail and presentation materials
• Compilation and analysis of expenses and assistance in budgetary control where required
• Develop efficient and effective management information systems and procedures that allow swift and easy access to key documents and files
• Contact database management
• Manage ad-hoc special projects as allocated by the team
• Provide assistance where required to wider team in populating presentations and reports, in line with the policies and procedures

Requirements

• Third level qualification desirable or relevant experience
• Multinational experience essential
• Excellent skills in Word, Excel and PowerPoint are a prerequisite
• Minute taking and report writing
• 4-5 years’ experience supporting senior management
• Knowledge of database management
• Self-starter with confidence and commitment to professional delivery
• Must have demonstrable experience working on projects and initiatives
• Ability to work under pressure, often with tight timescales and often with a limited brief
• Fluent English both written and oral

For more information, get in touch with Jane Gilsenan on +353 1 685 4414 or email j.gilsenan@masonalexander.ie